Administration services for
Swiss companies
Administrative services play a crucial role for any company established in Switzerland. They are necessary to ensure the company’s legal compliance while optimizing its operation. This includes accounting, VAT management, payroll management, work permits in Switzerland, as well as taxation matters, ensuring comprehensive and efficient management of the company in the Swiss country.
Our Adminisrative Services
Payroll services
Comprehensive Administrative Services for Your Swiss Business
My Swiss Company SA offers a full spectrum of administrative services tailored to support your company, branch, or subsidiary operating in Switzerland. Our expertise ensures seamless compliance and efficient operations across all essential administrative functions.
Expert Human Resources Administration & Payroll Services in Switzerland
For any company establishing itself in Switzerland, particularly SMEs unfamiliar with local legal requirements, robust human resources administration services are indispensable. We ensure your company and employees are fully compliant with all compulsory social contributions and labor regulations from day one.
Our comprehensive payroll services in Switzerland include:
- Work and Residence Permits: Guiding and managing the application process for work and residence permits in Switzerland for your international employees, ensuring legal authorization to live and work in the country.
- Social Security Registrations: Handling all necessary registrations for compulsory social security contributions (AHV/AVS, IV/DI, EO/APG), occupational accident insurance (UVG/LAA), pension funds (BVG/LPP), and family allowances.
- Payment Management: Meticulously managing and processing timely payments for all social security contributions and pension fund premiums.
- Correspondence Verification: Diligently reviewing and verifying all correspondence received from social security bodies, accident insurance providers, and pension funds.
- Employee Administrative Support: Processing various administrative requests from employees, such as changes in family status, family allowance claims, and other relevant updates.
- Withholding Tax Management: Accurately preparing and ensuring proper deduction and submission of withholding tax from employee salaries, where applicable for non-resident employees.
- Monthly Payslip Provision: Generating and providing clear, accurate monthly payslips to all employees.
- Annual Salary Certificates: Preparing and issuing annual salary certificates for employees, essential for their personal tax declarations.
- Monthly/Annual Accounting Reports: Preparing detailed monthly and annual accounting reports specifically for social security, accident insurance, and pension fund contributions, ensuring seamless integration with your financial records.
- Annual Statements: Compiling and submitting annual statements for all social security contributions, accident insurance, and pension fund.
- Audit Assistance & Preparation: Thoroughly preparing necessary files and providing expert assistance during audits and controls conducted by social security authorities.
- Legal Archiving: Managing and maintaining personnel and payroll archives strictly in accordance with Swiss legal requirements and data protection regulations.
- Labor Law Advisory: Providing essential legal services in Swiss labor law, offering guidance on employment contracts, termination procedures, and general HR compliance.
Effective personnel administration is critical for an SME setting up in Switzerland. Our deep understanding of the applicable legal bases ensures your business avoids common pitfalls and maintains full compliance, allowing you to focus on your core operations and growth.
Are You Looking for First-Class Payroll Administration Services for Your Company in Switzerland?
Navigating the complexities of Swiss payroll administration can be a significant challenge for any business, particularly for international companies establishing a presence in this highly regulated market. From intricate social security contributions to ever-evolving tax declarations and strict labor laws, managing payroll accurately and efficiently demands specialized expertise. If you’re seeking to ensure flawless compliance and maximize operational efficiency for your workforce in Switzerland, look no further.
Put your trust in My Swiss Company SA’s team of dedicated payroll administration experts. We understand that human resources (HR) administration in Switzerland isn’t just about processing numbers; it’s about ensuring your most valuable asset—your employees—are managed compliantly and effectively. Our team combines deep local knowledge with extensive experience, providing peace of mind that your payroll is handled with precision and care, allowing you to focus on your core business growth.
Customized Solutions for Seamless Swiss Payroll Management
At My Swiss Company SA, we recognize that no two businesses are alike. That’s why we don’t offer one-size-fits-all solutions. Instead, we provide customized payroll solutions designed to meet your company’s specific needs, size, and industry, all while ensuring strict compliance with the latest Swiss regulations and requirements. Whether your focus is on managing diverse pay slips, accurately calculating complex social security contributions (AHV/AVS, IV/DI, EO/APG), handling meticulous tax declarations (e.g., withholding tax), or ensuring overarching legal compliance with Swiss labor law, our experienced team guarantees flawless payroll administration.
Our services delve into every detail of the payroll lifecycle. This includes managing occupational accident insurance (UVG/LAA), overseeing mandatory pension fund (BVG/LPP) contributions, administering family allowances, and ensuring all specific deductions are correctly applied. We handle all direct interactions with relevant authorities, acting as your trusted intermediary. Our commitment extends to proactive communication, ensuring you are always informed about changes in Swiss payroll legislation that might impact your operations. This meticulous approach minimizes errors, reduces administrative burden, and helps you avoid potential penalties or non-compliance issues.
Unrivaled Expertise in Swiss Tax and Administrative Procedures
With an in-depth and up-to-the-minute knowledge of the intricate Swiss tax system and multifaceted administrative procedures, My Swiss Company SA guarantees maximum accuracy and efficiency in all aspects of your payroll management in Switzerland. Our expertise covers the unique cantonal variations and federal stipulations that define Swiss payroll, ensuring every calculation and submission is precise. This includes the correct preparation of monthly payslips for employees, meticulous annual salary certificates for their tax declarations, and detailed reports for various social security and pension fund entities.
We are adept at navigating the specific demands of work and residence permits in Switzerland, a critical area for companies with international employees. Our team not only manages the initial registration processes for social security, pension funds, and family allowances but also handles ongoing administrative requests from employees, such as changes in family status, ensuring your HR processes remain agile and responsive. Furthermore, we provide robust support during social security audits and controls, preparing all necessary documentation and liaising with authorities on your behalf, safeguarding your company’s interests. Our comprehensive administrative management, including secure archiving of payroll records in accordance with Swiss legal requirements, provides a foundation of reliability and trust.
Accounting and Tax Services
A company in Switzerland will need accounting and tax services. Accounting is essential for a business as it helps to monitor and analyse the company’s finances. It also helps in preparing financial documents and preparing tax returns. Accounting services can also help monitor cash flow and manage investments and loans.
Our Services in Accounting and Taxation
- VAT registration, Swiss VAT tax representative
- Keeping the general accounts of your company on the basis of the documents and records that you will periodically make available to us
- Drawing up quarterly (Swiss VAT return) and annual financial statements (statutory closing of accounts) for your company in accordance with legal, statutory and regulatory provisions
- Preparation of the various tax returns (withholding tax, VAT, business tax and annual tax return) of your company
- Control of tax slips notified to your company
- Risk and insurance management
Our Comprehensive Services in Accounting and Taxation
My Swiss Company SA provides a full suite of accounting and taxation services designed to support your company’s financial integrity and regulatory adherence in Switzerland. Our dedicated team of certified accountants and tax specialists ensures meticulous management of your fiscal responsibilities:
- VAT Registration & Swiss VAT Tax Representative: We manage your complete VAT registration process with the Swiss Federal Tax Administration (FTA) and serve as your mandatory Swiss VAT tax representative for foreign companies. This includes ensuring your business complies with all Swiss Value Added Tax (VAT)obligations, from initial assessment of liability (e.g., the CHF 100,000 worldwide turnover rule) to ongoing declarations.
- General Ledger Accounting & Bookkeeping: We take charge of keeping the general accounts of your company, meticulously recording all financial transactions based on the documents and records you periodically make available to us. This ensures a continuously up-to-date and accurate financial overview, forming the basis for reliable reporting. Our bookkeeping services are thorough and compliant with Swiss accounting standards (OR).
- Financial Statements Preparation: We expertly draw up your quarterly and annual financial statements. This includes precise preparation of your Swiss VAT returns (quarterly) and the comprehensive statutory closing of accounts (annual), ensuring full conformity with all legal, statutory, and regulatory provisions applicable in Switzerland. This includes the balance sheet, income statement, and annexes.
- Comprehensive Tax Return Preparation: We meticulously prepare and submit all your company’s various tax returns. This encompasses withholding tax (Verrechnungssteuer) declarations, VAT returns, business tax returns (profit and capital tax) at federal, cantonal, and communal levels, and the annual corporate income tax return. Our expertise ensures optimized tax positions and timely submissions.
- Tax Slip Verification & Audit Support: We conduct thorough control and verification of all tax slips and assessments notified to your company by federal, cantonal, and communal tax authorities. Furthermore, we provide invaluable assistance during tax audits, preparing necessary documentation and representing your interests to ensure a smooth process and favorable outcome.
- Risk and Insurance Management Oversight: Beyond core accounting, we offer crucial oversight in risk management by analyzing financial exposures and advising on necessary safeguards. We also provide guidance on corporate insurance management, ensuring your business is adequately protected against operational, financial, and regulatory risks, integrating this financial oversight directly with your accounting functions. This proactive approach complements your financial well-being.
- Cash Flow Optimization & Financial Advisory Integration: Our accounting insights directly feed into cash flow optimization strategies, helping you maintain liquidity and make informed financial decisions. We provide data-driven advice that integrates seamlessly with your broader financial advisory services, supporting investment planning, loan management, and capital expenditure analysis.
- Compliance with IFRS/US GAAP (if applicable): For international groups or companies with specific requirements, we can assist in preparing financial statements in compliance with international accounting standards like IFRS (International Financial Reporting Standards) or US GAAP (United States Generally Accepted Accounting Principles), ensuring seamless consolidation and global reporting.
By entrusting your Swiss accounting and tax compliance to My Swiss Company SA, you gain a strategic partner committed to financial accuracy, regulatory adherence, and optimized fiscal management, allowing you to focus on your core business growth with complete confidence.
Your Financial Success, Our Priority
Thanks to our in-depth knowledge of the Swiss tax system and the very latest regulations, we guarantee that your financial management is not only accurate and compliant with all legal standards but also strategically optimized. We work closely as your dedicated partner, providing personalized advice and proactive support to ensure your financial health. Our commitment is to help you optimize your tax deductions, minimize your financial risks, and ultimately maximize your profitability in Switzerland.
Let us take care of your complex Swiss accounting and tax needs, allowing you to concentrate fully on your core strengths: growing your business, innovating, and expanding your market reach. We provide the financial backbone you need to thrive in the competitive Swiss landscape.
Contact My Swiss Company SA today to discover how our comprehensive accounting and tax services for companies in Switzerland can transform your financial management, streamline your operations, and help you confidently achieve your financial goals in one of the world’s most stable and attractive business environments.
Understanding Accounting, Insurance, and Swiss Pensions (LPP/BVG)
Effective accounting is the backbone of any well-managed company in Switzerland, providing vital financial insights for both strategic decision-making and ensuring strict compliance with local tax laws. Beyond financial reporting, businesses must navigate a comprehensive landscape of insurances, including mandatory occupational accident insurance (UVG/LAA) and various liability policies, to protect against unforeseen risks. Crucially, Switzerland’s unique three-pillar pension system mandates employer contributions to the Second Pillar, known as LPP (Loi sur la Prévoyance Professionnelle) or BVG (Berufliche Vorsorge Gesetz). This occupational pension scheme requires careful administration, linking directly to payroll and social security obligations, and ensuring employees receive proper retirement benefits.
Are You Looking for First-Class Accounting and Tax Services for Your Business in Switzerland?
Beyond robust HR and payroll management, professional accounting and tax services form the bedrock of any successful and compliant business operation in Switzerland. Accounting is not merely a legal obligation; it’s an indispensable tool for financial monitoring, strategic analysis, and informed decision-making. It provides critical, real-time insights into your company’s financial health, performance trends, and operational efficiency. Furthermore, accurate and diligently maintained accounting records are fundamental for the meticulous preparation of all required financial documents and the precise compilation of tax returns, ensuring unwavering adherence to Switzerland’s stringent fiscal regulations. Expert accounting services are also pivotal for effective cash flow management, optimizing investments, and strategically handling loans and other complex financial instruments.
In Switzerland, the complexities stemming from Swiss GAAP (Generally Accepted Accounting Principles), significant canton-specific tax variations, and continuously evolving federal tax laws necessitate a partner with specialized local expertise. Our services ensure your financial records are not just compliant, but also serve as a clear, actionable guide for your business strategy, providing transparent oversight of revenues, expenditures, and profitability. We help you navigate the intricacies of Swiss tax planning and adhere to rigorous financial reporting standards, allowing you to unlock tax efficiencies while maintaining absolute, uncompromised compliance.
Why Expert Swiss Accounting and Tax Management Is Non-Negotiable
For any company, especially an international entity establishing itself in Switzerland, the intricacies of the local financial and fiscal landscape can be overwhelming. Without expert guidance, businesses risk costly errors, missed tax optimization opportunities, and potential non-compliance penalties. A proficient Swiss accounting firm does more than just record transactions; it offers a strategic advantage. It ensures:
- Legal Adherence: Navigating the labyrinth of federal, cantonal, and communal tax laws.
- Financial Clarity: Providing transparent and accurate financial statements that truly reflect your company’s performance.
- Risk Mitigation: Identifying and addressing potential financial and tax risks before they escalate.
- Strategic Planning: Offering insights that support budgeting, forecasting, and long-term financial strategy.
- Optimized Tax Burden: Applying legitimate deductions and structures to minimize your tax liability.
- Time and Resource Savings: Freeing your internal team from complex administrative burdens.
Understanding the nuances, for example, of Swiss VAT registration and compliance for foreign companies or the specifics of corporate profit and capital tax across different cantons, is paramount. Our services are designed to demystify these complexities, providing you with clear, actionable financial intelligence.
Our Comprehensive Suite of Accounting and Tax Services
Our dedicated team of certified Swiss accounting and tax experts offers bespoke solutions tailored to the specific needs of your business, regardless of its size or industry. We provide end-to-end financial management, ensuring precision and strategic value in every aspect:
- VAT Registration & Swiss VAT Tax Representative: We manage the entire VAT registration process with the Swiss Federal Tax Administration (FTA) and serve as your mandatory Swiss VAT tax representative for foreign-domiciled entities. This includes meticulous guidance on Swiss Value Added Tax (VAT) obligations, from initial assessment against the CHF 100,000 worldwide turnover rule to preparing and filing quarterly VAT returns.
- General Ledger Accounting & Bookkeeping: We take charge of keeping the general accounts for your company, diligently recording all financial transactions based on the documents you provide. This ensures continuously updated and accurate financial records, compliant with Swiss accounting standards (OR), forming the robust foundation for all financial reporting. Our bookkeeping services are thorough, precise, and transparent.
- Financial Statements Preparation & Statutory Compliance: We expertly prepare your interim, quarterly, and annual financial statements. This includes the meticulous compilation of your statutory closing of accounts, encompassing the balance sheet, income statement, and comprehensive annexes, all in strict conformity with Swiss legal, statutory, and regulatory provisions. For international groups, we can also assist with IFRS (International Financial Reporting Standards) or US GAAP (United States Generally Accepted Accounting Principles)compliant reporting.
- Comprehensive Tax Return Management: Our specialists meticulously prepare and submit all your company’s diverse tax returns. This includes withholding tax (Verrechnungssteuer) declarations for dividends and interest, VAT returns, corporate income tax returns covering profit and capital taxes at federal, cantonal, and communal levels, and the annual corporate income tax return. We ensure optimized tax positions and timely, accurate submissions to avoid penalties.
- Tax Slip Verification & Audit Support: We conduct rigorous control and verification of all tax assessments and slips (einschelige), providing crucial oversight on documents issued by federal, cantonal, and communal tax authorities. Furthermore, we offer invaluable assistance and representation during tax audits, preparing all necessary documentation and liaising with authorities on your behalf to ensure a smooth process and favorable outcome.
- Strategic Tax Planning & Optimization: Beyond compliance, we actively engage in strategic tax planning to identify legitimate tax deductions, optimize your corporate structure from a tax perspective, and minimize your overall tax burden within the bounds of Swiss law. This proactive approach aims to maximize your profitability.
- Risk & Corporate Insurance Management: We provide critical oversight in financial risk management, analyzing exposures and advising on necessary safeguards. This includes guidance on corporate insurance management, ensuring your business is adequately protected against operational, financial, and regulatory risks. This integrated financial oversight directly complements your accounting functions, providing holistic security.
- Cash Flow & Investment Management Support: Our detailed accounting insights directly feed into cash flow optimization strategies, helping you maintain robust liquidity and make informed financial decisions regarding capital allocation, investment planning, and the strategic management of loans and financing instruments.
Administration and Secretarial Services
Your Swiss Company Will Require Essential General Administration and Corporate Secretarial Services
Beyond the critical functions of HR, payroll, accounting, and tax management, effective general administration and corporate secretarial services are the backbone of seamless operations and enduring compliance for any company in Switzerland. A robust administrative organization is not merely a convenience; it is absolutely essential to help a company remain fully compliant with Swiss corporate legislation and to meticulously keep track of all vital documents and records. In essence, strong administrative management is crucial not only to the smooth running of a business on a daily basis but also directly contributes to its long-term success and stability within the Swiss legal framework. Without it, companies risk inefficiencies, missed deadlines, and potential non-compliance issues that can lead to significant penalties.
Our comprehensive administrative and secretarial support ensures that all non-core but essential tasks are handled with precision, allowing your management team to concentrate on strategic growth and core business activities. We act as an extension of your team, providing the vital local administrative presence required to navigate the Swiss business landscape effectively.
Our Comprehensive Administration and Corporate Secretarial Services
My Swiss Company SA, corporate services provider offers a full suite of administrative and corporate secretarial services designed to elevate your company’s operational efficiency and compliance in Switzerland. Our dedicated team acts as your reliable administrative hub, ensuring all crucial tasks are managed expertly:
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Dedicated Administrative Assistance & Responsive Support: We provide proactive administrative assistance, making our experienced team available at your request to handle a wide range of tasks. This ensures you have immediate, knowledgeable support for urgent matters and ongoing administrative needs, acting as your reliable local administrative point of contact in Switzerland.
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Company Mail & Email Processing and Secretarial Support: We expertly manage and process all incoming and outgoing company mail and emails, ensuring prompt handling of communications. Our comprehensive secretarial work includes drafting letters, preparing reports, and managing appointments, maintaining a professional front for your Swiss entity.
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Efficient Correspondence with Swiss Authorities: We act as your primary liaison for correspondence with all relevant authorities in Switzerland, including federal, cantonal, and communal offices. This encompasses communication with tax authorities, commercial registries, social security institutions, and other regulatory bodies, ensuring all interactions are precise, timely, and compliant.
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Secure Payment Management: We meticulously manage your company’s payments strictly according to your clear instructions, ensuring accuracy, timely execution, and secure financial transactions. This service includes tracking payments, reconciling accounts, and managing payment schedules.
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Advanced Digitization of Company Documents: We implement state-of-the-art processes for the digitization of all company documents and records. This not only enhances accessibility and efficiency but also creates secure digital archives, reducing physical storage needs and streamlining document retrieval for audits or internal reviews.
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Professional Management of Company Archives (Swiss Law Compliant): We meticulously manage and maintain your company’s physical and digital archives in strict accordance with Swiss legal requirements for record retention and data protection. This ensures that all essential corporate, financial, and contractual documents are securely stored, easily retrievable, and fully compliant for future reference or audits.
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Meticulous Shareholders’ Register Maintenance: We are responsible for the precise and up-to-date keeping of the Swiss shareholders’ register. This critical corporate record must accurately reflect all shareholdings, transfers, and changes in ownership, ensuring legal compliance and transparency for all stakeholders.
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Preparation of General Meetings and Related Minutes: We provide comprehensive support for the preparation of general meetings of shareholders or partners. This includes drafting agendas, preparing necessary resolutions, coordinating logistics, and meticulously keeping the minutes of these critical corporate meetings, ensuring they accurately reflect all decisions and are legally compliant.
By entrusting My Swiss Company SA with your general administration and corporate secretarial needs, you ensure not only ongoing compliance but also enhanced operational efficiency, allowing your focus to remain squarely on driving your business forward in the Swiss market.
Looking for First-Class Administration Services for Your Company in Switzerland?
Navigating the intricate administrative landscape of Switzerland can be a significant hurdle for businesses, especially those new to the market. From maintaining rigorous legal compliance to ensuring efficient day-to-day operations, effective administration is the unsung hero of corporate success. If you’re seeking to streamline your processes, reduce operational burden, and guarantee flawless adherence to Swiss regulations, then you’ve come to the right place.
Trust My Swiss Company SA’s experienced team to take care of all your administration needs. We don’t just offer services; we provide peace of mind. Our approach is rooted in understanding your unique business model, allowing us to deliver a complete range of tailor-made administrative solutions specifically adapted to your company’s precise requirements. We become an integral extension of your team, handling the complexities so you can focus on strategic growth and innovation.
Unlocking Efficiency: Our Comprehensive Administrative & Corporate Secretarial Solutions
At My Swiss Company SA, our administrative expertise extends across the entire spectrum of your company’s operational requirements in Switzerland. We recognize that robust administrative management is not just about ticking boxes; it’s about fostering an environment where your business can thrive without being bogged down by bureaucracy.
Our comprehensive administrative and corporate secretarial solutions include:
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Dedicated Administrative Support: We offer proactive administrative assistance, providing you with a reliable and readily available point of contact. From managing your calendar and scheduling appointments to preparing presentations and handling general queries, our team is equipped to support a wide array of your daily administrative demands.
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Mail and Email Management: Efficiently handling all incoming and outgoing company mail and emails, ensuring timely processing, accurate filing, and prompt forwarding or response. We ensure no critical communication is missed, maintaining a professional and responsive image for your Swiss entity.
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Seamless Correspondence with Swiss Authorities: We act as your primary liaison for all official correspondence with federal, cantonal, and communal authorities in Switzerland. This encompasses proactive communication with tax offices, commercial registries, social security institutions, and other regulatory bodies, guaranteeing that all interactions are precise, timely, and fully compliant with local protocols.
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Secure Payment Management: Meticulously managing your company’s payments strictly according to your instructions. This includes processing invoices, tracking expenditures, managing payment schedules, and reconciling accounts, all executed with the highest standards of accuracy and financial security.
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Advanced Document Digitization and Archiving: We implement cutting-edge processes for the digitization of all your company documents and records. This transforms your paper-based archives into secure, easily accessible digital formats, enhancing efficiency and streamlining document retrieval for audits or internal reviews. Furthermore, we provide meticulous management and secure storage of both physical and digital archives, in strict accordance with Swiss legal requirements for record retention and data protection. This ensures your valuable corporate, financial, and contractual documents are always protected and compliant.
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Corporate Governance Support: We provide essential corporate secretarial support to ensure your governance structures are robust and compliant. This includes maintaining the official shareholders’ register with utmost precision, reflecting all ownership changes accurately. We also offer comprehensive support for the preparation of general meetings of shareholders or partners, from drafting agendas and necessary resolutions to coordinating logistics. Post-meeting, we meticulously keep the minutes of these critical corporate gatherings, ensuring they accurately reflect all decisions and adhere to legal standards.
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Administrative Project Coordination: For specific projects, we can provide administrative coordination, helping to organize resources, track progress, and manage communication flows, ensuring your initiatives stay on track from an administrative standpoint.
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Compliance Checklists and Monitoring: We offer ongoing support by providing and managing compliance checklists for various administrative obligations, proactively monitoring deadlines for permits, registrations, and renewals, helping you avoid any oversights.
Legal services
Beyond robust administrative management, expert legal advice is an absolutely critical cornerstone for any successful business operating in Switzerland. Good legal counsel is indispensable not only for ensuring a business stays fully compliant with the complex layers of Swiss legislation but also, crucially, for proactively avoiding disputes and mitigating potential legal problems. Comprehensive legal advisory services are vital for everything from meticulously drafting contracts that protect your interests, to vigorously defending the company in unforeseen legal challenges, and diligently following up on the myriad of various legal obligations that arise in the Swiss business landscape. In a jurisdiction renowned for its legal precision, having trusted legal partners is paramount for long-term stability and growth.
Navigating Swiss law requires a deep understanding of its federal structure, cantonal specifics, and international agreements. Our legal team provides the clarity and strategic guidance necessary to operate confidently, transforming potential legal hurdles into competitive advantages.
Our Comprehensive Legal Services for Swiss Companies
My Swiss Company SA offers a full spectrum of legal services for Swiss companies, delivered by experienced legal professionals. Our expertise spans all critical areas of business law, ensuring your enterprise operates within the strictest compliance frameworks while optimizing your legal position:
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Business Law Advice & Corporate Governance: We provide tailored legal advice on a wide array of legal issues related to business operations and corporate structure. This includes guidance on corporate governance best practices, shareholder relations, management responsibilities, and ensuring the smooth and compliant functioning of your company’s internal affairs. Our aim is to foster a legally sound and sustainable operational framework.
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Contract Law & Commercial Agreements: We offer expert services in contract law, focusing on drafting, reviewing, and negotiating all types of commercial agreements. This ensures that contracts entered into by your company are not only legally valid and enforceable under Swiss law but also precisely reflect your commercial intentions and protect your interests. Our expertise covers sales contracts, service agreements, supplier contracts, distribution agreements, and more.
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Intellectual Property (IP) Law & Protection: We provide specialized legal counsel on intellectual property law, assisting in the strategic protection of your trademarks, patents, copyrights, designs, and other intellectual property rights in Switzerland and internationally. This includes advising on IP registration, licensing agreements, enforcement against infringement, and maximizing the value of your intangible assets.
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Corporate Taxation Law & Tax Advisory: While distinct from pure accounting, our legal team provides crucial support and advice on corporate taxation law. This encompasses navigating complex tax obligations, ensuring compliance with federal, cantonal, and communal tax statutes, and identifying legitimate tax opportunities for optimization within legal boundaries. We advise on tax structuring, cross-border tax implications, and assist in interpreting tax rulings.
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Employment Law & HR Compliance: We ensure that companies fully comply with the intricacies of Swiss employment and labor laws and regulations. Our services include drafting and reviewing employment contracts, advising on work permit regulations, managing termination procedures, navigating collective labor agreements, and providing counsel on all aspects of HR compliance to minimize employer risks and foster fair labor practices.
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Competition Law & Consumer Protection: We advise on competition and consumer law to ensure that your commercial, marketing, and advertising activities strictly comply with applicable laws and regulations. This helps prevent anti-competitive practices, misleading advertising, and ensures fair dealings with consumers, protecting your company’s reputation and avoiding legal challenges.
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Corporate Law & Company Operations: Our core expertise in corporate law ensures that all your incorporated Swiss company’s operations, procedures, and statutory filings comply meticulously with Swiss federal and cantonal legislation. This covers areas such as capital changes, statutory amendments, mergers and acquisitions (M&A), reorganizations, and adherence to all requirements of the Commercial Register.
Services Related to the Swiss Commercial Register and ZEFIX: Upholding Corporate Transparency and Legal Standing
The Swiss Commercial Register (Handelsregister) is not merely a bureaucratic formality; it is the cornerstone of public trust and legal certainty for all legal entities operating in Switzerland. It provides an essential, transparent, and public record of your company’s vital information. Ensuring that your company’s data in this register is always accurate, up-to-date, and compliant is not merely a best practice; it’s a mandatory legal obligation with significant implications. ZEFIX (Central Business Name Index), the federal database, works in seamless conjunction with the Commercial Register to manage and verify company names and identities across the nation.
Statutory changes represent significant legal and structural updates for any company. My Swiss Company SA offers highly specialized services to meticulously manage these crucial changes, ensuring that all modifications and updates to your company are promptly, accurately, and legally recorded in both the Commercial Register and ZEFIX. This diligent process thereby guarantees the utmost security, transparency, and ongoing legal validity of your business operations in Switzerland. Our expertise in these areas safeguards your legal standing, enhances public perception, and prevents costly delays or penalties.
Our comprehensive services related to the Swiss Commercial Register and ZEFIX encompass a full lifecycle of corporate changes:
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Company Name Change: We expertly manage all legal and administrative procedures for modifying your company’s registered commercial name or firm name in the Commercial Register, including obtaining necessary approvals and coordinating with ZEFIX to ensure unique identity.
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Official Address Change: We efficiently handle the updating and registration of the official domicile address of your company or its various establishments and branches, ensuring that all legal notifications, official correspondence, and tax documents reach the correct, legally recognized location.
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Changes in Management & Authorized Signatories: We manage all legal and procedural aspects related to adding, removing, or modifying information concerning management board members, directors, members of the executive management, and authorized signatories. This includes preparing all required notarized documents and filing updates with the Commercial Register promptly and accurately.
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Change of Legal Form: We provide comprehensive legal and administrative assistance for the complex process of transforming a sole proprietorship into a limited liability company (Sàrl/GmbH), converting a Sàrl/GmbH into a corporation (SA/AG), or facilitating other permissible legal form conversions, ensuring all intricate legal requirements are met and correctly registered.
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Capital Change Management: We offer expert assistance in all procedures required to register increases or decreases in your company’s share capital (for SA/AG) or stated capital (for Sàrl/GmbH), including drafting and preparing the necessary resolutions, overseeing notarization, and ensuring accurate Commercial Register filings.
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Transfer of Shares/Participations: We expertly manage the legal aspects surrounding changes in the ownership of shares or participations, including the preparation of legally sound share transfer agreements and the meticulous updating of the internal shareholders’ register (Aktienbuch / Verzeichnis der Gesellschafter) as required by law.
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Dissolution and Liquidation: We provide comprehensive assistance throughout the entire process of voluntary or forced dissolution and liquidation of your company. This includes guiding you through all necessary legal steps, from the initial resolution to dissolve to the final de-registration from the Commercial Register, ensuring a compliant and orderly winding-up.
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Modification of Business Purpose: We expertly handle the updating of your company’s official business activities or objectives as recorded in the Commercial Register, ensuring that your registered purpose accurately reflects your current operations and future strategic direction.
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Other Statutory Changes & Amendments: We provide full support for managing any other necessary amendments to your company’s statutes, articles of association, or other foundational corporate documents, ensuring ongoing legal compliance, flexibility, and adaptation to evolving business needs.
My Swiss Company SA specializes in supporting Swiss businesses in maintaining absolute legal and administrative compliance with the Swiss Commercial Register and ZEFIX. Our dedicated expertise ensures that all modifications and updates to your company’s corporate data are not only promptly but also accurately recorded, providing unparalleled security, transparency, and a robust legal foundation for your continued business operations in Switzerland.
Discover our other services
Swiss resident director and Swiss nominee director services in Switzerland
My Swiss Company SA offers Swiss resident director services and Swiss nominee director services, providing comprehensive solutions for companies establishing their presence in Switzerland. Our experienced team ensures compliance with local regulations and offers professional guidance to navigate the complexities of Swiss corporate governance.
VAT tax representative in Switzerland
My Swiss Company SA can advise and represent you for tax purposes for the VAT registration process in Switzerland and for the preparation and submission of quarterly VAT returns. Our experts will guide you through every step, from initial registration to the accurate and timely submission of your VAT returns, ensuring full compliance with Swiss VAT regulations.
Creation and establishment of companies in Switzerland
My Swiss Company SA offers a full range of services for the creation and establishment of companies in Switzerland. In addition to our company formation services, we also offer residential administration and management, accounting, payroll management, work permits and taxation services. With a team of dedicated experts, we support you at every stage of your entrepreneurial journey in Switzerland, ensuring that all legal and tax requirements are met efficiently and professionally.
Creation and administration of private and public utility foundations in Switzerland
Discover our expert services in the constitution and administration of private and public utility foundations in Switzerland. We guide you through the legal process, ensure compliance and maximize tax benefits. Entrust us with the management of your foundation for optimal efficiency and impact. Commit to a social or philanthropic mission with a trusted partner.
Company domiciliation in Switzerland
Domiciliation is a service that offers many advantages and benefits to companies and businesses considering setting up in Switzerland. By opting for domiciliation, you benefit from a prestigious address and a local presence, which strengthens your credibility with customers and business partners. In addition, our domiciliation service includes the reception and management of mail, as well as the provision of meeting rooms if necessary, thus offering a complete solution to meet your professional needs.
Financial Advisory Services
Explore our wide range of financial services in Switzerland, including opening bank accounts for companies in Switzerland. We also offer specialist advice on pension plans and life insurance, integrating these essential solutions into your financial planning to maximise protection and tax benefits for you and your business. Our experts help you choose the most suitable options, ensuring sustainable financial security through personalised strategies. We also offer advice on wealth structures such as foundations and holding companies.
Digitalized administrative services
My Swiss Company SA stands out for its use of digital services for the management of your Swiss company, offering innovative solutions that simplify administrative and financial processes. Thanks to our secure online platform, access your documents at any time, easily manage your transactions and communicate directly with our experts.
Insurance and Pension Advice for SMEs
My Swiss Company SA helps SMEs in Switzerland protect their business by assisting in the selection and management of necessary insurance policies. In addition to mandatory coverage such as AVS, LPP, and accident insurance, we provide guidance on optional solutions to strengthen business security.
